Manage Returns Frequently Asked Questions
On this page:
- What is Manage Returns and why would I use it?
- Who should use Manage Returns?
- What is a return policy?
- How many labels can I print from a return policy
- How do customers access my return policy?
- How long are labels valid for when created from my policy?
- What if my customer doesn’t have a printer?
- How do my labels get charged?
- How do I add a credit card to my profile?
- How do I edit, delete, or manage the status of a policy?
- How do I see the returns created under my polices?
- Can I use a return policy to return packages to or from outside of Canada?
Manage Returns is a tool that advises Canada Post on handling your returns. In Manage Returns, you can create and manage your return policies. You can also track return labels, access a 5-day return forecast, and examine all policy returns for the last 12 months.
Manage Returns can be used by any business customer, including Solutions for Small Business program members. Manage Returns is for customers with a parcel agreement that includes returns or those with a separate return agreement.
A return policy is a set of instructions you create for Canada Post to handle your returned items. It includes information like the speed of delivery (parcel service), return address, and company name. You can also add if your customer needs a Return Authorization number or if you want an additional piece of information on the return label. Most customers generally only need to set up one policy. You might have multiple policies if you have more than one return location or specific return instructions.
There is no limit on the number of labels that can be produced per policy.
In your policy, you decide if customers can start the return process online or at a post office. We recommend online returns to lessen the time customers spend at the post office.
- For returns started online, provide your customers with the unique link you receive for the policy. Customers can then get a label online to print at home or bring a QR code to a post office for a label-free return.
- For returns started at the post office, provide your customers with your policy number. Customers will give the number to the post office clerk, who will print the label and accept the return.
Once the customer prints a label, there is no time limit on mailing the return. Labels that have been created online but not printed are an exception. Customers must print the label or bring the QR code to the post office within 30 days or it will expire.
Customers can have their labels printed by the post office clerk when they bring in the QR code they get online. The clerk will also print the label from the policy number a customer gets from the merchant.
Your account will be charged for the return shipment when it is delivered to you. This applies if you have a returns agreement with Canada Post or a signed parcel agreement that includes returns. If you are a Solutions for Small Business program member, your credit card will be charged for the shipment when it is returned.
You can add a credit card to your profile by logging in at www.canadapost.ca. Click on your username in the top right corner to select ‘My Profile’. In the ‘Payment’ section, select ‘Manage credit cards’ to add a credit card to your profile.
Click on the ‘Return Policies’ tab on the main Manage Returns page. Find the policy you want to update and click on the 3 dots under the ‘Actions’ column. There is a menu where you can select Edit, View, and Delete. If the policy is Active, you will see the option to Deactivate it. If the policy is currently Inactive, you will see the option to Activate it.
On the Manage Returns page, click the ‘Inbound Returns’ tab to view returns that will be delivered in the next 5 business days. These returns are based on when the label was created and handed off to Canada Post. You can also view reports (Excel or CSV format) at the policy level for all returns received in the last 12 months.
No, unfortunately, return policies are only applicable for returns within Canada.